Admin/Call Coordinator Wtd. | Keller Williams Realty (South End | Back Bay | Charlestown)

shipping/customer service assistant

Fast paced company looking for a shipping/customer service assistant.
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Candidate must be organized, efficient, have strong time management and attention to detail.
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Position involves general organization of shipping materials, taking orders by phone and entering orders sent via fax. This position will involve the preparing and packaging shipments as well as shipping documents. Answering phones and directing calls to appropriate parties. Light database entry and filing also required.
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This is an hourly, part-time position with the potential to expand. 20 hours a week, exact schedule to be determined. This position may have increased hours at times in order to cover vacations and illnesses.
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Company is an equal opportunity employer. High school diploma or equivalent required.

Entry-Level Investment Assistant (Boston)

We are looking for an Executive Assistant for our Investment Management Firm to assist the President and two Portfolio Managers of the company with the desire for growth within the company. We are looking for someone with 1-2 years administrative experience (internships may be included) with a passion for investments.
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Some of the responsibilities include:
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Managing all Calendars
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Handling all Travel Arrangements
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Handling Expense Reports
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Assisting in the preparation of Presentations & Portfolio Reports
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We are looking for someone immediately. If you are interested in this position please apply as soon as possible.
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PAYROLL PERSON FOR LOCAL RESTAURANT (SOUTH BEACH)

PAYROLL FOR LOCAL SOBE RESTAURANT, MUST HAVE
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EXPERIENCE WITH ADP PAYROLL.
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H.R. EXPERIENCE A PLUS.
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GREAT BENEFITS, WILL CONSIDER PART- TIME OR FULL-TIME.
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FAX RESUME TO PEGGY 305-673-0295 OR EMAIL
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marccfo@aol.com
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PLEASE PUT " PAYROLL SOBE " IN THE SUBJECT LINE TO BE RECOGNIZED
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AND AVOID SPAM SWEEPER !!!

Administrative Assistant

Administrative Assistant
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About the Job
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You will not be bored if you take this position in our Organisation.
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Please apply today if you have the following qualities for the admin position:
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v able to work with a Point of Sale system
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v computer skills (MS office, excel)
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v interact with clients and vendors
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v ability to adapt to multiple priorities while staying calm
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v friendly voice for a multi line phone system
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v able to be flexible with ever changing tasks
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v interface effectively within & cross functionally with the Administrative team
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v excellent grammar.
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Appply by sending your resume via email to:franpinegemnun@sapul.com for more informations.

ADMINISTRATIVE ASSISTANT/CUSTOMER SERVICE (MIAMI DESIGN DISTRICT)

Candidates must be extremely organized, detail-oriented person skilled in Microsoft Office & Excel. Customer service oriented with strong administratives abilities.
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PRINCIPAL RESPONSIBILITIES
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-Independently researches a wide variety of information requests.
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-Composes routine letters and memoranda. Routes or answers routine correspondence not requiring manager’s attention.
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-Has regular contact with customers, suppliers, or company employees outside the immediate work area.
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-Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and furnishes information to save manager’s time.
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-May assign work to others.
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-Upload disks to server
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-Able to be flexible with ever changing tasks
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-Ability to adapt to multiple priorities while staying calm
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-Bilingual ( English/Spanish )
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Human Resources Assistant (Miami)

Seeking a top notch Administrative Assistant for its Human Resources team. The ideal candidate can keep up in a fast-paced environment without missing the details. Strong communication and people skills, as well as the ability to pick up instructions quickly, are key. This is an exciting opportunity to be part of a dedicated team responsible for helping the company to rapidly expand in order to prepare for the commercialization of our first-in-class cancer therapy.
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General Summary:
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# Performs a wide variety of administrative activities to assist HR staff members, which may include one or more of the following:
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o Administers employee programs.
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o Schedules and arranges meetings and meeting logistics.
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o Prepares and sends out correspondence.
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o Maintains departmental documents.
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o Creates and edits presentations for meetings and/or speaking engagements.
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# Provides assistance to employees for HR and recruiting questions.
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# Helps to maintain all employee records, including processing paperwork for new hires, transfers, promotions and terminations; Assists in maintenance of personnel files.
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# Assists with new hire orientations and exit interviews.
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# Maintains HRIS and intranet, including data entry of employee data, support and maintenance of system, auditing to ensure data integrity, and production of reports as needed.
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Job Requirements:
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# High School diploma or equivalent.

Purchasing Assistant (Miami)

The Company

MAVCO is a leading provider of specialized audio, video and lighting systems for, performing arts theatres, universities and government facilities.

The Opportunity

Play a key role assisting the Purchasing Manager in the purchasing of audio and video equipment to fulfill our customers orders and support our installations. Ideal person should be detailed orientated and communicate well with a strong knowledge of Microsoft word and excel.

GENERAL DESCRIPTION

Under the direction of Purchasing Manager, daily tasks are as follows but not limited:

• Expedite all purchase orders and update company database (MAS 200) with Estimated Time of Delivery.

• Preparation of Purchase Orders. All orders to be approved by Purchasing Manager prior to submittal.

• Assist Purchasing Manager of obtaining pricing from selected dealers.

• Daily Reports reviewed to obtain current information to Administration.

• Update all Vendor Pricing on Public Drive

• Communicate with Sales Department of any back orders or discontinued items.

• Provide Clerical support and assistance to Purchasing Staff.

• Ability to provide support to Warehouse Department when necessary.

• Assist with annual Physical Inventory Count is scheduled.

WORK EXPERIENCE REQUIREMENTS

 Basic Purchasing policies, practices and terminology

 Excellent Oral and written communications skills

Administrative Assistant / Customer Service Specialist

Administrative Assistant / Customer Service Specialist
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Provides general administrative support to a department or group of professionals, department head or executive. Provides secretarial services to middle and upper level management Performs all clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, mail distribution, and telephone reception. Typically reports to a group of professionals or a position responsible for a major function or department. Has frequent access to highly confidential information and files. Work is performed under general supervision, and requires incumbent to exercise independence and discretion.
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PRINCIPAL RESPONSIBILITIES
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-Independently researches a wide variety of information requests.
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-Prepares and analyzes trends and status reports, drawing data from a variety of sources within and outside the department.
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-Composes routine letters and memoranda. Routes or answers routine correspondence not requiring manager’s attention.
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-Maintains confidential department records and files.
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-Assists in the formulation of the department budget, business planning, and related planning functions.
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-Has regular contact with customers, suppliers, or company employees outside the immediate work area.
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-Makes meeting and travel arrangements involving large regional, department, or corporate groups.
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-Communicates manager’s instructions or desires to various individuals and/or departments and furnishes and obtains information from other principals.
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-Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and furnishes information to save manager’s time.
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-Organizes and maintains files of manager’s correspondence and records, following up on pending matters.
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-Transcribes dictation, often of a highly technical and/or confidential nature.
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-Prepares correspondence, reports, and presentations using advanced office technology including word processing, graphics, and spreadsheets.
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-Issues regular reports following established procedures.
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-May assign work to others.
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Pleasesend your resume via email to:pamelinjanpen@panben.com for more informations.

Office Help Needed (West Palm Beach)

Part-time employee needed Mon-Fri from 8:00am-2:30pm (schedule may vary depending on workload) for a mix of answering phones, sales, and tech support. This position may become full-time in the future. Marketing experience is a plus. We are looking for a highly motivated person with good computer, written, grammatical and phone skills, with the ability to multi-task. Must be committed to working in a fast paced, detail-oriented environment. A positive attitude is a must. Must speak fluent English. We do not offer benefits at this time. Apply in person at 933 S. Military Trail E6, West Palm Beach, FL 33415. We are accepting applications Mon-Thurs from 8am to 3pm. If you’d like to get an idea about our company and what we do, please visit us at www.changemakercorp.com.

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